Solutions to Streamline Workflows for Federal, State, and Local Governments

As a government agency, you’re constantly tasked with managing different streams of documents and mail, whether for records management, payments, or administrative work. OPEX has experience helping government agencies streamline various workflows to improve efficiency, save money for taxpayers, and meet regulatory compliance. We also provide FADGI (Federal Agency Digital Guidelines Initiative) capable document and archive scanning solutions that help government agencies meet FADGI compliance. Our automation solutions have been engineered, manufactured, and produced in the USA since the company was founded in 1973.


Capture High-Quality, FADGI-Compliant Images of Documents

Whether you need to scan invoices, records, forms, or archives, OPEX can help you create high-quality, FADGI-compliant images for government-related work. We provide FADGI-capable scanning solutions powered by OPEX CertainScan software. Our scanners can handle documents of mixed sizes, weights, and conditions without heavy prep work, creating a smooth, streamlined process that increases efficiency and provides measurable cost savings.


Digitize Valuable, Delicate Archives and Achieve FADGI-Compliance

Capture high-quality, FADGI-compliant images of even the most delicate records and archives with OPEX’s advanced FADGI-capable production scanners. OPEX scanners efficiently process documents of mixed sizes, thicknesses, and conditions while virtually eliminating prep work and manual document handling.


Open and Extract Absentee and Mail-in Ballots

With the rapid growth of mail-in voting, states and counties across the U.S. have been responsible for safely opening thousands of mail-in and absentee ballots, often by hand. OPEX offers various automated envelope opening and extraction systems designed to speed up the opening process while preserving ballot integrity.


Process Payments Quickly and Securely

From processing tax payments to billing documents, OPEX provides various remittance processing solutions to help streamline document handling and help you deposit payments faster. Our solutions collapse sorting mail, opening envelopes, prepping documents, and scanning papers into one seamless workflow, helping to lower operating costs.


Handle Mixed-Mail and Parcels Efficiently

From managing mail from taxpayers to high-volume mail-in ballot opening, OPEX can help you open, extract, and process more mail in less time. We offer advanced systems that can open, extract, and scan envelopes and contents in one streamlined workflow. With OPEX’s mail and parcel management solution, you can quickly process more mail and deliver enhanced results to your clients.

FADGI-Capable Scanning Solutions

With FADGI taking effect June 30, 2024, most physical documents will no longer be accepted in U.S. government offices. Therefore, all existing records and archives must be digitized and FADGI compliant. OPEX offers FADGI-capable scanning solutions powered by an intelligent document imaging software suite to help ease this transition for organizations working with government records. Our solutions increase productivity and efficiency while providing measurable cost savings by reducing processing times and saving valuable resources.

OPEX & Equalis Group Purchasing Agreement

Equalis Group is a cooperative purchasing organization that provides contracts competitively solicited by public agencies for various products and services. Public sector entities across the U.S. can acquire necessary products and services quickly, receive better pricing, and save time through Equalis’ legal and compliance process. OPEX has a purchasing agreement through Equalis for our mail extraction systems and high-speed document scanners.

National Association of State Procurement Officials (NASPO)

NASPO is a non-profit association of purchasing officials from all 50 states, DC, and U.S. territories. They collaborate to improve public purchasing and procurement by sharing information and attaining greater efficiency and economy. Need more information on OPEX’s involvement with NASBO?

Return Mail Solution for Medicaid Unwinding

As Medicaid Continuous Enrollment has ended, states and counties across the U.S. are terminating enrollment for individuals who don’t return the renewal form or provide proof of eligibility. This has left state and county departments flooded with undeliverable return mail, which staff must process manually. OPEX’s production scanners with integrated mail opening and extraction automate the entire return mail process, from envelope opening to data entry.

“Knowing what I know now, I wish I made the switch sooner.”

Marie Inotai

CFCA Director, Operations Manatee County Tax Collector’s Office


Unlock Operational Efficiency with OPEX

OPEX is powering the future of automation. Contact us to learn more about how our vertically integrated automated solutions can help take your business to new heights.

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