Industry
Government
Solutions to Streamline Workflows for Central, Regional, and Local Governments
As a government agency, you’re constantly tasked with managing different streams of documents and post, whether for records management, payments, or administrative work. OPEX has experience helping government agencies streamline various workflows to improve efficiency, save money for taxpayers, and meet regulatory compliance. We also provide document and archive scanning solutions that help government agencies meet relevant digital preservation standards and guidelines.
Solution
Capture High-Quality, Standards-Compliant Images of Documents
Whether you need to scan invoices, records, forms, or archives, OPEX can help you create high-quality images that meet relevant digital preservation standards for government-related work. We provide professional scanning solutions powered by OPEX CertainScan software. Our scanners can handle documents of mixed sizes, weights, and conditions without heavy preparation work, creating a smooth, streamlined process that increases efficiency and provides measurable cost savings.
Solution
Digitise Valuable, Delicate Archives and Achieve Standards-Compliance
Capture high-quality, standards-compliant images that meet relevant digital preservation guidelines of even the most delicate records and archives with OPEX’s advanced professional production scanners. OPEX scanners efficiently process documents of mixed sizes, thicknesses, and conditions while virtually eliminating preparation work and manual document handling.
Solution
Open and Extract Postal Ballots
With the increasing use of postal voting, councils and electoral authorities across the UK and Ireland have been responsible for safely opening thousands of postal ballots, often by hand. OPEX offers various automated envelope opening and extraction systems designed to speed up the opening process while preserving ballot integrity.
Solution
Process Payments Quickly and Securely
From processing tax payments to billing documents, OPEX provides various remittance processing solutions to help streamline document handling and help you deposit payments faster. Our solutions collapse sorting post, opening envelopes, preparing documents, and scanning papers into one seamless workflow, helping to lower operating costs.
Solution
Handle Mixed-Post and Parcels Efficiently
From managing post from taxpayers to high-volume postal ballot opening, OPEX can help you open, extract, and process more post in less time. We offer advanced systems that can open, extract, and scan envelopes and contents in one streamlined workflow. With OPEX’s post and parcel management solution, you can quickly process more post and deliver enhanced results to your clients.
Standards-Compliant Scanning Solutions
Government agencies and archives are increasingly required to manage records in electronic formats, with many organizations transitioning away from analog record keeping. To support this transition, OPEX® has developed advanced hardware solutions that support standards-compliant scanning powered by intelligent software that provides state-of-the-art image quality, legendary paper handling, flexible outputs, and repeatable quality control. Whether a government entity or a private company providing services to government agencies, all can leverage OPEX Falcon+® series scanners with CertainScan® software to prepare digital workflows and systems for compliance with relevant digital preservation standards.
OPEX & Equalis Group Purchasing Agreement
Equalis Group is a cooperative purchasing organization that provides contracts competitively solicited by public agencies for various products and services. Public sector entities across the U.S. can acquire necessary products and services quickly, receive better pricing, and save time through Equalis’ legal and compliance process. OPEX has a purchasing agreement through Equalis for our post extraction systems and high-speed document scanners.
National Association of State Procurement Officials (NASPO)
NASPO is a non-profit association of purchasing officials from all 50 states, DC, and U.S. territories. They collaborate to improve public purchasing and procurement by sharing information and attaining greater efficiency and economy. Need more information on OPEX’s involvement with NASBO?
Return Post Solution for Healthcare Administration
As healthcare eligibility reviews have increased, councils and health authorities across the UK and Ireland are managing enrollment for individuals who don’t return renewal forms or provide proof of eligibility. This has left local authority and health service departments flooded with undeliverable return post, which staff must process manually. OPEX’s production scanners with integrated post opening and extraction automate the entire return post process, from envelope opening to data entry.
Ballot Opening Solution
At OPEX®, we know the importance of security, efficiency, and accuracy when handling postal ballots. Our innovative ballot opening and extraction solutions are designed to save you time while delivering a fast ROI. Using advanced milling-cutting technology, our systems ensure the integrity of each ballot by minimising the risk of damage to envelopes and their contents. Trusted by over 74 voting districts across the United States, OPEX’s automated ballot opening systems are the reliable choice for election officials who value speed and precision.
“Knowing what I know now, I wish I made the switch sooner.”
Marie Inotai
CFCA Director, Operations Manatee County Tax Collector’s Office
Other Resources You May Find Helpful
Case Study
The Manatee County Tax Collector’s Office Sails Through Surge of Mailed-In Checks
Case Study
Butte County Clerk Recorder Streamlines Postal Ballot Opening, Decreasing Labour Needs By 60%
Video
San Bernadino County Falcon+ Video
Insight
The Agile Business: What Value Does A Hybrid Work Model
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